Important: The Group Work Lists feature is not available in SharePoint 2013 and later versions. For more information, see. The group calendar feature enables you to reserve resources, such as conference rooms and audio-visual equipment. For example, you can know the availability and reserve a conference room when you are schedule a meeting.
An enterprise client recently asked us to create a solution for reserving company conference rooms. The client is a technically savvy company with numerous. Simply schedule your appointment and include the room within the. You will be able to add the room resource calendars to your calendar view in Office 365 (just as you would add. These are general instructions for Office 365 and your specific software version may differ slightly. Calendar Basics Videos (Outlook 2013).
You can also reserve just a resource, such as teleconferencing equipment. The following steps must be completed before resources can be reserved.
In this article To learn more about calendars and related features, see. Step 1: Activate the Group Work Lists feature for the site. Important: Resources is a default list for most sites.
If the Resources list does not exist on your site it must be created. On the Resources page, click Add new item. In the Resources dialog, type the Name for the resource, add an optional descriptions, and then click Save.
Repeat the procedure to add additional resources to the list. Following is an example of a Resource list created using the previous procedure, Step 4: Group resources in the Resources list If you have many items of one type, such as conference rooms, or many different types of resources, you might find it helpful to create groups for the resources. When someone is looking for a conference room or audio-visual equipment, they only have to view the type of resources they are looking for. Note: To add items to a list, you must have at least the permissions obtained by being added to the default Members SharePoint group for the site. From the Resources list, in the ribbon, point to New Item, click the down arrow, and then click Resource Group. In the Resources – New Item dialog box, do the following:.
Type the Name for the group, such as Conf Rooms. Select the resources you want to add to the group and click Add. You can hold down the CTRL key to select multiple resources at the same time. Type an optional description for the group. Click Save.
To use the Scheduling Assistant, do the following:. In Outlook Web App, click the calendar icon on the left navigation. Click the down arrow next to New and then select Meeting Request. A new untitled meeting window appears. Enter the attendees in the To field and the conference room you want to book under the Resources field. Enter the Start and End times.
Click the Scheduling Assistant tab to display the suggested times. Select a suggested time or make adjustments to your time and date to find a time that works for everyone. Click Send to send the meeting invitation.